Visit the County Vendor Registration System (VRS) site and sign up for the goods/services your firm can provide.

Complete the application form, submit the required tax forms, and select up to 50 goods and services that your firm wishes to supply to the County.

The tax forms must be submitted to the address provided in the instructions.  After your application has been accepted, you will be assigned a vendor number and added to the vendor list.

After becoming a vendor, you may obtain copies of Invitations for Bid (IFB)/Requests for Proposal (RFP) documents utilizing one of the following options:

• Follow the link in the email you receive from the VRS to download bid documents
• Have a copy mailed to you by calling Purchasing and Contracts at (407) 836-5635.
• Visit our office: 

Orange County Purchasing and Contracts Division
IOC II, 2nd Floor
400 E South ST
Orlando, FL  32801
Phone 407-836-5635

• Note in these announcements whether there is a mandatory bid/proposal conference. Failure to attend will render your bid/proposal non-responsive.
• Follow up to see if any addenda have been issued to the document.
• Submit your bid/proposal by the date and time indicated as late bids/proposals will be rejected.
• Make sure that your bid/proposal is delivered to the proper location.

The competitive process utilized to purchase goods and services is determined by the dollar value of each project as follows:

• Informal purchases are handled by the Buying Section for goods and services that are valued below the current mandatory bid limit. These purchases are based on telephone or written quotations and preference is given to certified County minority vendors.
• Invitations for Bid are handled by the Purchasing Section or the Contracts Section based on the type of project and the value being above the current mandatory bid limit. Bids (IFBs) are evaluated on price and responsiveness.
• Requests for Proposal are also handled by the Purchasing Section or the Contracts Section based on the type of project and the value being above the current mandatory bid limit. Proposals (RFPs) are evaluated with price being only one of several factors that are considered.
• Once a bid or proposal is released to the public, the County's lobbying ordinance is in effect for that solicitation.  Information about the lobbying ordinance is available here.

The process is as follows:

• Bids and proposals are publicly opened at the Purchasing and Contracts Division office at the time and date specified in the IFB/RFP. For IFBs, the names of all bidders and the amount they bid are announced. For RFPs, only the names of the proposers are announced. All bids and proposals become available for review within ten days or upon recommendation of award, whichever comes first.
• Bids and proposals are reviewed by Purchasing staff as well as other pertinent County staff and/or evaluation committees. Bids in excess of the Board approval limit are placed on the County Commission's agenda for final award.
• Bid tabulations, showing bid results and the recommended award are posted outside the Purchasing and Contracts Division office and on this website prior to final award. During this time, vendors have the right of written protest regarding the award recommendation.
• Following award, the contract is finalized and provided to the vendor.
• There is a "black out" period from the time the IFB/RFPs are issued until the time Board approval of award recommendation is made.  Vendors are to contact only the Purchasing and Contracts Division with questions or information requests during this time in order to not violate this requirement.